Exchanges of emails between Lebanon Principal Nan Parsons and former Lebanon cross country coach Kim Sheffield (main story here):
Parsons: “... consider this a formal warning ... you had someone come as a volunteer ... who had not submitted volunteer forms or been fingerprinted.”
Sheffield: “Per Lebanon Volunteer handbook, pg. 5. ‘If you are requested to work with children and are not under direct supervision ... fingerprinting is required.’ ” Sheffield explained that Jim Burnett had submitted all of his paperwork and that he was under her direct supervision, and thus, per the handbook, did not need fingerprinting.
Parsons: “We noticed you placed a grade 8 student on your roster and submitted a co-curricular contract. As in the past, we are not assuming the responsibility of an 8th grader...”
Sheffield: “8th graders practicing with the high school team has been a practice for XC since I have been here; there is no middle school program. We have had as many as four 8th graders in a single year. They compete at selected local events and middle school competitions.”
Parsons: “You have not completed your NHIAA rules review which was requested to be completed by Friday (9/6/13). It must be completed by end of the day today or you will not be permitted to be on the field with students tomorrow.”
Sheffield responded that she, in fact, had filed her review by the due date and had emailed A.D. Secretary Pam Spaulding. What happened was that the IT department had not yet updated the report.
Parsons: “As we spoke on Friday, the T-shirts can only be worn around school and practices etc. They cannot be worn when the students are representing their team at home or away venues.”
Sheffield: “The T-shirts were designed by a student runner, parent and coach. There is nothing on the shirt identifying LHS or Lebanon XC. The shirts were purchased with last year’s fundraising money and intended to be presented the day after a competition by coach and captains to recognize students with remarkable races.”